Institutional diligence

The firm expects to be examined before it examines anything.

This is the procurement surface: entity standing, conflicts, insurance, information handling, privacy, confidentiality, records and the controlled documents made available during onboarding.

Procurement register

01Legal entity and standing
02Conflicts and independence
03Professional indemnity and insurance
04Information classification
05Data protection and processing
06Confidentiality
07Records, evidence and retention
08Procurement readiness

01Controlled document index

Procurement pack

What can be requested, and how its date is established

Current versions are dated when supplied; mandate-specific records carry their execution or acceptance date.

Ref	Controlled document	Date basis	Release context
PROC-01	Corporate information sheet	Current statutory particulars at issue	Procurement / onboarding
GOV-02	Conflicts and independence policy	Current controlled issue supplied with pack	Procurement / mandate acceptance
SEC-03	Information classification policy	Current controlled issue supplied with pack	Security / onboarding
PRIV-04	Data-processing and transfer schedule	Mandate-specific at contracting	Privacy / legal review
REC-05	Records management and retention schedule	Current controlled issue; mandate retention dated at contracting	Records / audit
CON-06	Mutual confidentiality precedent	Current precedent; execution date is mandate-specific	Pre-disclosure
INS-07	Certificate of professional indemnity cover	Policy period in force at contracting	Contracting
COM-08	Master services / statement-of-work precedents	Current commercial precedents at issue	Commercial / procurement

Version discipline

The issue supplied to a reviewing party carries its own current date/version. Mandate-specific records carry the execution or acceptance date for that mandate. Superseded copies are not presented as current evidence.

02Diligence register

Current posture and available diligence evidence

Legal entity and standing

Position

Alomarada Ltd is a private company limited by shares, incorporated in England and Wales under company number 11549053, with its registered office in the United Kingdom. Statutory particulars, officers and filing history are publicly verifiable on the Companies House register.

Available on request

Corporate information sheet, organisational structure and delegation-of-authority summary.

Scope

Commercial advisory services are provided without representing the firm as holding regulatory authorisation, a regulated licence or supervised status.

Conflicts and independence

Position

A conflict check is completed and recorded before a mandate is accepted, covering the client, the counterparties in scope and any adjacent interest held by the firm or its principal. Where a conflict cannot be managed without compromising the work, the mandate is declined. Relationships with associated estates are disclosed rather than obscured.

Available on request

Conflicts policy, independence policy and the conflict-check record for the mandate.

Scope

Commercial relationships are managed through conflict checking, disclosure and refusal where an interest would compromise the work.

Professional indemnity and insurance

Position

Professional indemnity cover appropriate to the engagement is confirmed as a condition of contracting, and evidence of cover in force is provided to the client at that point. Cover is stated in the engagement terms for the mandate in question.

Available on request

Certificate of cover and insurance schedule, supplied during contracting.

Scope

Cover type, insurer and indemnity limit are supplied from the policy in force during contracting rather than maintained as static website particulars.

Information classification

Position

Every record handled in a mandate carries a classification — public, internal, confidential or client-confidential — which determines who may access it, how it is stored, how it may be quoted and how long it is kept. Client-confidential material is never used to illustrate the firm's work.

Available on request

Data classification policy and the classification questionnaire used at onboarding.

Scope

Information handling is governed by documented controls. No information-security certification is represented by this handling standard.

Data protection and processing

Position

Where personal data is processed in a mandate, roles are established at contracting, a data processing agreement is executed, and any international transfer is assessed and recorded before it occurs. A record of processing activities and a retention schedule are maintained.

Available on request

Data processing agreement, international transfer schedule, records of processing summary and retention schedule.

Scope

The public website operates without a database, account system, payment processing, first-party analytics or advertising tracking. The enquiry form prepares a message in the visitor's own email client.

Confidentiality

Position

Mutual confidentiality is established before substantive disclosure, and it survives the engagement. Client identity is itself treated as confidential: the firm publishes no client names, logos, testimonials or case studies, and does not seek permission to do so as a condition of engagement.

Available on request

Mutual non-disclosure precedent and the confidential information handling note.

Scope

Client identity and engagement evidence remain confidential unless a separate disclosure basis is agreed.

Records, evidence and retention

Position

Findings are held as a governed record with provenance, review and version intact, so the basis of a recommendation can be reconstructed later. Retention is set by client, purpose, jurisdiction and record class, and agreed at contracting — nothing is kept indefinitely by default, and return or deletion at the end of a mandate is a contractual position.

Available on request

Records management policy, retention schedule and the deliverable acceptance schedule.

Scope

Client material is retained and reused only within the purpose, authority and retention terms agreed for the mandate.

Procurement readiness

Position

The firm maintains a controlled document set covering corporate particulars, pre-engagement, contracting, onboarding, counterparty examination, delivery, security and privacy, and firm governance. A procurement or vendor-onboarding process is answered from that set, by the accountable principal, within the scope of what is current and evidenced.

Available on request

Procurement credentials pack, master services agreement precedent, statement-of-work template and fee and payment schedule structure.

Scope

Questionnaire responses are based on current evidence; controls that arise at contracting are identified as mandate-specific rather than treated as standing firm attributes.

03Related verification

Questions that belong on other evidence surfaces

Who is accountable for what the firm asserts?
Leadership
How does evidence become a stated judgement?
Evidence Standard
How are conflicting sources reconciled?
Intelligence method
What does the first phase of a mandate produce?
Mandate opening
What does a finished record look like?
Specimen decision record

Next decision

Vet the firm before you brief it.

Procurement and onboarding questions are answered directly, in writing, before any commercial discussion proceeds.

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